Using Scheduling Assistant in Outlook

Overview

Use the scheduling assistant in Outlook when creating meetings to quickly see the availability of your participants. This can save a lot of emailing back and forth to see when people are free.

In Outlook, create a New Meeting.
With the New Meeting window open, click the ‘Scheduling Assistant‘ tab.
Under all attendees, enter the names/email addresses of your required participants. This will bring up each person’s availability based on their Outlook calendar.
To quickly schedule the meeting for when all participants are free, click ‘AutoPick‘.
Once a suitable time has been identified, click the Meeting tab to continue filling out the meeting details as usual.