Adding Room Schedules to Calendar (Mac OSX)

NOTE: Room calendars added to Outlook are view only. If you need to make a reservation, please email pharmcal@usc.edu

Overview

For those needing to see availability across multiple rooms at a glance, we recommend adding these calendars to your Mac Calendar client directly.

Each room schedule will need to be added individually using the steps below.

In your browser, open the room booking schedule and click on the (i) icon under the name of the room you wish to add. NB: Do not download the ICS files!
Control-click the iCal URL link for the room you’d like to add to Outlook, and select ‘Copy Link Address / Copy Link Location‘.
Open the Calendar app on your Mac.
Click ‘File‘ -> ‘New Calendar Subscription…‘
Paste the previously copied URL (Command + V) into the dialog box that appears, and click ‘Subscribe‘.
In the window that appears:
- Enter a name for the Calendar (e.g. PSC 701).
- Change the Auto-refresh setting to ‘Every 15 minutes‘ to ensure the room schedule is kept up-to-date. Click ‘OK‘ when done.

The room schedule should now show up on your list of calendars. Repeat these steps for each room schedule you wish to add.

Suggestions

To keep your calendar from being cluttered, turn off room schedules not currently in use by unticking the colored check box next to the calendar name.
To optimize readability, only enable calendars for rooms you wish to check (for example, you might just enable calendars PSC 100A, 200, and 701 if you were looking for availability of a conference room).