Adding Room Schedules to Outlook (PC)

NOTE: Room calendars added to Outlook are view only. If you need to make a reservation, please email pharmcal@usc.edu

Overview

For those needing to see availability across multiple rooms at a glance, we recommend adding these calendars to your Mac Calendar client directly.

Each room schedule will need to be added individually using the steps below.

In your browser, open the room booking schedule and click on the (i) icon under the name of the room you wish to add.
Right click the iCal URL link for the room you’d like to add to Outlook, and select ‘Copy Link Address / Copy Link Location‘
NB: Do not download the ICS files!
Launch Outlook and go to Calendars
Click the ‘Open Calendar‘ button on the ribbon, and select ‘From Internet…‘ from the drop-down menu
In the dialog box that appears, paste the copied link (right click & paste, or press Ctrl+V) and click ‘OK‘
Click ‘Advanced‘ on the next dialog box
Change the Folder Name to the name of the room (e.g. B13), and click ‘OK‘
Click ‘Yes‘

The calendar should now show in Outlook.

OPTIONAL: Adding a lot of room schedules will create a cluttered calendar page. When adding multiple calendars, we strongly suggest organizing them into calendar groups (e.g., PSC Building, CHP Building). To create a new calendar group:

Right-click ‘My Calendars‘ from the calendars list.
Click ‘New Calendar Group‘ from the menu.
Type in a name for the group (e.g. PSC Building) and hit enter.
Click and drag calendars into this group.